How to register and pay for a course

Registering for a course

Students should register for the course and accommodation at the same time.

  • Fill in the registration form
  • Fill in the accommodation form, or tick the box for ‘No accommodation’
  • Complete your credit card details for payment of the £100 course deposit
    or
  • Pay by bank transfer and send a copy of the bank receipt for the transfer
  • Send the completed documents by e-mail, fax or post*
  • Pay the full course fee and accommodation fee by 4 weeks before the start of the course
  • Send the bank receipt of the fee payment to us
* When your registration form and deposit are received, we will send you an e-mail confirmation of your place on the course, and confirm the accommodation when it has been arranged. We will also confirm that we have received your deposit and the full fees when they arrive in our bank account.
 

Students are responsible for the payment of all bank charges or commission, so that the Caledonian Language School receives the full amount of all the fees.

Late registration

If you register less than 4 weeks before the start of a course, you must pay the fees in full
immediately.

Payment

As stated above, you should send your credit card details or pay by bank transfer.

NatWest Bank
8 George Street, Edinburgh EH2 3DZ.
NAME OF ACCOUNT: Caledonian Language School Ltd
SORT CODE: 60 30 20
ACCOUNT NUMBER: 28462386
IBAN NUMBER: GB23NWBK60302028462386
SWIFT CODE/BIC NUMBER: NWBKGB2L

If for any reason, you have to cancel the course, the following conditions apply:

  • Cancellation in writing more than 4 weeks before start of course: refund of any money paid, minus £50 administration fee
  • Cancellation in writing less than 4 weeks before start of course: deposit not returned
  • Cancellation in writing after start of course: no deposit or fees returned

Insurance

It is the responsibility of individual students to arrange insurance cover. We advise you to do this at the same time as registering. Your insurance should cover any possible loss, damage, injury or illness, including:
  • personal belongings
  • medical costs
  • fees (eg if course missed, due to illness or other emergency)

Necessary alterations

We will make every effort to ensure that courses, accommodation and activities are delivered as planned. However, it may be necessary to make alterations for reasons outside our control. In such a case, other equivalent options will be offered. If, for example, a lesson has to be cancelled, it will be re-arranged at an alternative time.

The school reserves the right to transfer to a more appropriate course anyone who has registered for a course which is not suitable for them eg at the wrong level. All courses will run only if there are sufficient numbers of students to make the course viable.

This will be decided by the management of the Caledonian Language School. If you have paid for a course which does not run, you will receive a full refund of any tuition fees paid for that course.

Visa requirements & Visa applications

You should check at https://www.gov.uk/browse/visas-immigration, if you think you may need a visa to come to study in the UK. There is advice on how to apply for a visa on the British Council website www.educationuk.org

Applications

Non-EU students are responsible for obtaining a visa to enter the UK, if applicable. Information for this is at https://www.gov.uk/government/organisations/uk-visas-and-immigration if the Caledonian Language School is issuing an offer letter, we reserve the right to ask for additional information regarding your application. In any visa application, students must be completely honest, and must not hold back any information.

Before issuing a letter of offer, you must pay the £100 deposit. If you need additional support eg a letter sent to you by courier, then you must also pay the Visa Support Fee of £100, which is non-refundable. Depending on when you cancel the course, part of the normal deposit may be refunded.

Check our advice for applying for a visa: Student Visitor Visa Advice.

You should also check the advice from the UK Border Agency: Student Visitor Visa Documents at https://www.gov.uk/study-visit-visa/documents-you-must-provide

It’s best in any visa application to be completely honest, and give as much information about your plans and intentions as possible. If, for example, a relative has given you money to come and study in the UK, you should explain this; a large and unusual amount deposited in your bank will look suspicious to a Visa Officer.

Minimum age

You must be at least 18 to register for a course at Caledonian Language School. It may be possible to take a course, if you are aged 16 or 17 and have a guardian living in Edinburgh, but you must tell us that you are under 18. Your parent or guardian must sign a consent form, and you must agree to follow the conditions (issued separately) for under-18s attending the Caledonian Language School. If you do not act according to the conditions, you will have to leave, and your family will have to pay for your flight home.

Level of course

Caledonian Language School offers courses at a variety of levels, but we do not generally offer beginners’ courses. The minimum level required is Pre-Intermediate.

Photographs

The School reserves the right to use photographs taken during courses to illustrate its
promotional material. If a student wishes that his or her photo should not appear in this material, they should inform the School in writing by one week after the photoshoot. These photos have no commercial or contractual value.

Unacceptable behaviour

In very rare cases, students’ behaviour makes it impossible for them to continue a course. If you are aggressive or threatening towards anyone studying or working at the Caledonian Language School, you will be asked to leave. Exceptionally disruptive students will also be asked to leave. No refund of course fees will be made. You will also have to leave any accommodation organised by the school.