How to register and pay for a course

Registering for a course

Students should register for the course and accommodation at the same time.

  • Fill in the registration form
  • Fill in the accommodation form, or tick the box for ‘No accommodation’
  • Phone us with your credit card details for payment of the £100 course deposit
  • Pay by bank transfer and send a copy of the bank receipt for the transfer
  • You can also pay by “PaytoStudy” , contact the school to obtain an invoice number
  • Send the completed documents by e-mail, fax or post*
  • Pay the full course fee and accommodation fee by 4 weeks before the start of the course
  • Send the bank receipt of the fee payment to us
* When your registration form and deposit are received, we will send you an e-mail confirmation of your place on the course, and confirm the accommodation when it has been arranged. We will also confirm that we have received your deposit and the full fees when they arrive in our bank account.

Students are responsible for the payment of all bank charges or commission, so that the Caledonian Language School receives the full amount of all the fees.

If you register less than 4 weeks before the start of a course, you must pay the fees in full
As stated above, you should call with your credit card details or pay by bank transfer or by PaytoStudy.

NatWest Bank
8 George Street, Edinburgh EH2 3DZ.
NAME OF ACCOUNT: Caledonian Language School Ltd
SORT CODE: 60 30 20
IBAN NUMBER: GB23NWBK60302028462386

If for any reason, you have to cancel the course, the following conditions apply:

  • Cancellation in writing more than 4 weeks before start of course: refund of any money paid, minus £50 administration fee
  • Cancellation in writing less than 4 weeks before start of course: deposit not returned
  • Cancellation in writing after start of course: no deposit or fees returned

Easiest way to pay your fees

PaytoStudy makes it easier and safer for international students to pay for their fees. At Caledonian Language School, we know that our international students often have to pay transfer fees when making their tuition and accommodation payments. We don’t think that’s fair, so we’re working with our friends at PaytoStudy to help you pay your tuition fees without wasting precious money on additional charges…

What are the benefits?

  • A safer payment process
  • No international sender/receiver fees
  • Great exchange rates
  • 24 hour customer service from PaytoStudy
  • 24 hour online tracking of payments
  • Bulk payment options

With PaytoStudy, you can make international payments for free, without paying international banking charges, and get competitive foreign exchange rates.

We think it’s a brilliant option! If you’re an international student, use PaytoStudy today.

Pay your fees now!

STEP 1 Confirm your invoice number (Caledonian Language School will give you this)

STEP 2 Visit the PaytoStudy website and complete the short registration form. Choose wire transfer or credit card payment.  Click ‘YES’ when you are ready to pay today and then select ‘Process Transaction’.

STEP 3. If you choose credit card payment, just enter your details; if you choose wire transfer, you will be asked to transfer the funds to the advised bank account.

STEP 4 If you have chosen wire (bank) transfer, e-mail with:

  • a copy of your passport,
  • your invoice letter from Caledonian Language School
  • a copy of the payment receipt.


STEP 5. As soon as PaytoStudy receive your funds and required documents, they will transfer the funds to us and email you confirmation of payment. Sorted!



It is the responsibility of individual students to arrange insurance cover. We advise you to do this at the same time as registering. Your insurance should cover any possible loss, damage, injury or illness, including:
  • personal belongings
  • medical costs
  • fees (eg if course missed, due to illness or other emergency)
We will make every effort to ensure that courses, accommodation and activities are delivered as planned. However, it may be necessary to make alterations for reasons outside our control. In such a case, other equivalent options will be offered. If, for example, a lesson has to be cancelled, it will be re-arranged at an alternative time.

The school reserves the right to transfer to a more appropriate course anyone who has registered for a course which is not suitable for them eg at the wrong level. All courses will run only if there are sufficient numbers of students to make the course viable.

This will be decided by the management of the Caledonian Language School. If you have paid for a course which does not run, you will receive a full refund of any tuition fees paid for that course.

You should check at, if you think you may need a visa to come to study in the UK. There is advice on how to apply for a visa on the British Council website


Non-EU students are responsible for obtaining a visa to enter the UK, if applicable. Information for this is at if the Caledonian Language School is issuing an offer letter, we reserve the right to ask for additional information regarding your application. In any visa application, students must be completely honest, and must not hold back any information.

Before issuing a letter of offer, you must pay the £100 deposit. If you need additional support eg a letter sent to you by courier, then you must also pay the Visa Support Fee of £100, which is non-refundable. Depending on when you cancel the course, part of the normal deposit may be refunded.

Check our advice for applying for a visa: Student Visitor Visa Advice.

You should also check the advice from the UK Border Agency: Student Visitor Visa Documents at

It’s best in any visa application to be completely honest, and give as much information about your plans and intentions as possible. If, for example, a relative has given you money to come and study in the UK, you should explain this; a large and unusual amount deposited in your bank will look suspicious to a Visa Officer.

You must be at least 18 to register for a course at Caledonian Language School. It may be possible to take a course, if you are aged 16 or 17 and have a guardian living in Edinburgh, but you must tell us that you are under 18. Your parent or guardian must sign a consent form, and you must agree to follow the conditions (issued separately) for under-18s attending the Caledonian Language School. If you do not act according to the conditions, you will have to leave, and your family will have to pay for your flight home.
Caledonian Language School offers courses at a variety of levels, but we do not generally offer beginners’ courses. The minimum level required is Pre-Intermediate.
The School reserves the right to use photographs taken during courses to illustrate its
promotional material. If a student wishes that his or her photo should not appear in this material, they should inform the School in writing by one week after the photoshoot. These photos have no commercial or contractual value.
In very rare cases, students’ behaviour makes it impossible for them to continue a course. If you are aggressive or threatening towards anyone studying or working at the Caledonian Language School, you will be asked to leave. Exceptionally disruptive students will also be asked to leave. No refund of course fees will be made. You will also have to leave any accommodation organised by the school.